The IADR, AADOCR, and all Group/Network Communities will not be accessible from October 18-21, 2021 as IADR goes through site improvements. Thank you for your understanding. 
 

General Information

Poster Presentation Times

Presentation Preparation and Pre-upload to IADR Abstract Gallery 

Virtual Platform Instructions and Information

Poster PDF Creation/Design Tips
    


Looking for details on Accessing your session and presenting?
Visit the Speaker Guides and Attendee Guides within the Virtual Experience Platform. 

 


 


General Information 

New! Presentation Format:

Each poster presenter will be given three (3) minutes for presentation. The remaining minute should be used to transition from one virtual presenter to the next. 

The presenter may use their time to either be conversational, discussing pieces of their research that may be more nuanced or they can deliver prepared remarks.

The remaining time in the session can be used for additional discussion.  

 

 

New! Virtual Presentation Requirements: 

Do NOT print a poster.

  • Presenters should log in prior to the start of the session to check in the poster session chair.  
  • You can create the PDF of your poster for upload and presentation either vertically or horizontally. Poster should be saved as a high-resolution PDF. Your PDF poster will be displayed alongside the full abstract, but you can add links or QR codes for attendees to access additional informaiton.
  • When creating the slide that will be on display during the live poster presentation time, the presenter may consider creating a slide/document that has less detail to display, hitting on key aspects and takeaways of the abstract for the brief presentation. The presenter has the benefit of the poster remaining posted in the IADR Abstract Gallery for the duration of the meeting to reference attendees back to for further detail and engagement. However, if the presenter would like to use the same PDF file that was uploaded to the IADR Abstract Gallery to use while sharing their screen they would need to be prepared to zoom in to magnify if the content or text is small. 
  • All registered accepted presenters are required to pre-upload their presentations when instructed for inclusion in the IADR Abstract Gallery. Presentations must be uploaded in a PDF. Video or audio recording to accompany the PDF is optional, though highly recommended. The PDF will only be available in the IADR Abstract Gallery.  
  • The deadline for pre-upload of poster PDF and recording is July 7, 2021.
  • Poster presenters are required to be prepared to share their screen live to present their PDF poster during their scheduled presentation time.   Presenters should test their all their equipment before the live presentation day. 
  • Presenters are required to keep their email addresses up to date. The email address that is listed on the presentation and used to register the presenter should be the same. 

 

Content of Presentation Requirements:  

  • Final Presentation number of the abstract, title and author(s) must be included on the poster. 
  • A conflict of interest statement should be included on the poster.  
  • Final Presentation Number: In late May 2021 accepted and registered presenters received a FINAL PRESENTATION NUMBER for their poster presentation. The Final Presentation Number will be one of the search parameters in the virtual platform.
  • The presentation must cover the same material as the abstract submitted but does not need to include the submitted abstract. 
  • Audio recording of presentation (optional but strongly recommended). 

POSTER PRESENTATION TIMES:  

ALL TIMES IN EASTERN DAYLIGHT TIME (-4 UTC)

#Day of Presentation 

Poster Block #1 

Poster Block #2 

Poster Block #3 

Wednesday, July 21 

11 a.m.-12 p.m. EDT 

3:45 p.m.-4:45 p.m. EDT 

8 p.m.- 9 p.m. EDT 

Thursday, July 22 

11 a.m.-12 p.m. EDT 

3:45 p.m.-4:45 p.m. EDT 

 

Friday,  July 23 

 

11 a.m.-12 p.m. EDT 

3:45 p.m.-4:45 p.m. EDT 

 

Saturday, July 24 

11 a.m.-12 p.m. EDT 

   

 

 

presentation preparation and pre-upload to iadr abstract gallery:  

IADR Abstract Gallery  

As part of the Virtual Experience, meeting delegates will be able to browse the IADR Abstract Gallery for the duration of the platform being live. This gallery is a repository of all abstract presentations that are part of the meeting, inclusive of both oral and poster presentations. This extended visibility for abstract presenters is a key advantage of this new meeting format, extending the time presenters can interact and share research with other meeting attendees from around the world. 

Poster presenters are asked to upload a PDF of their poster along with an optional video or audio recording that is 5 minutes or less to engage delegates browsing the gallery. Video or audio recording is strongly recommended. This PDF can be your planned poster presentation or a unique snapshot of your research to encourage delegates viewing to attend your live presentation or post engage with your directly within the specific discussion feed for your abstract in the Abstract Gallery.   Additional details about file upload were sent to the registered presenter on May 27, 2021

The uploaded poster PDFs for the IADR Abstract Gallery will open as a PDF document (in the manner the user has set to open the PDF on their devices) that can then be zoomed in on and magnified as a user is viewing the file. This high-resolution PDF file can be uploaded either vertically or horizontally. If you’ve had success with horizontal-oriented virtual posters, you may upload the PDF for the IADR Abstract Gallery in that manner. 

The PDF poster will appear as a thumbnail image visible on the same page as the full abstract text. Clicking on the thumbnail will open the PDF. In this display, it is not necessary to create a poster that contains the entirety of the abstract as it will be readily available on the platform associated with the PDF file. 

Note: The Abstract gallery uploads will not be accessible within the live session for which you have to present live. Presenters should be prepared to share their presentation live by sharing their screen during the live presentation. 


 

Saving Poster as PDF* 

  • Depending on the program you use to create your poster, instructions may vary. There are 2 options when saving a poster as a PDF. 
  • If you have any interactive material on the poster, such as links meeting delegates can click, be sure to do the following: 
    • Find the “Save As” option in the menu if it exists. In the file type dropdown, select PDF (.pdf). 
    • If there is no PDF options in “Save As” you may need to Export the poster as a PDF. Find the Export option and selection the option to create an Adobe PDF.  
  • If you do not have links, you can also save as PDF in the following way: 
    • In the program, find the print function 
    • In the printer selection dropdown, select “Save as PDF” 
  • *Programs vary in instructions. If using a design platform provided by your institution and the above instructions do not provide an option for creating a PDF of the poster, we ask that you get instructions from your institution for that particular design program.  

 

Recording Your Presentation for the Abstract Gallery 

All presenters are asked to upload an audio or video file of them presenting that is 5 minutes or less. Meeting delegates will be able to play this recording when viewing your slides to learn more. This recording is an opportunity to reach more delegates and make more connections. 

 

Video: 

  • If you would like to record a video for upload, we ask that you follow the IADR recording tips
  • Meeting delegates will be able to view your poster at the same time as listening to your recording, so there is no need to have an image of the poster displayed while speaking.  
  • IADR recommends testing your audio and video with a short recording before recording your entire presentation. Record a short clip, then play back to check for audio and video quality. Once you complete your full recording, play back the full presentation to ensure the quality is how you want before uploading to IADR.  
  • Video format must be .mp4 to upload 
  • If you record with a phone or tablet, you will want to send to your computer to upload to IADR. 
  • The simplest method of recording is using the native video applications on your computer.  

Audio: 

  • If you prefer an audio only presentation, you can record the file using your computer or phone and upload as an .mp3 or .m4a file.  
  • Depending on the device you are using, you can use any of the following for your recording or use another program you are comfortable 
    • Windows or Android Phone:  
      • Voice Recorder is a native app on windows devices. Open the start menu and search for “Voice Recorder”  
      • Open the app and when ready click the blue mic button to begin recording.  
      • After you have completed your recording, you can trim the start or end if necessary and save, then open the file location to locate the file to upload.  
      • If using an android device, you will want to send the file to your computer for upload to the IADR system.  
    • Mac or iOS 
      • Open the Voice Memos application on your mac computer or apple device.
      • Start the recording using the red record button and click done when you are finished. 
      • After the recording is complete, you can use the edit tools to trim the start and finish of the recording and save 
      • If using an iPhone or iPad, you will want to send the file to your computer to upload to the IADR system.  
  • IADR recommends testing your audio with a short recording before recording your entire presentation. Record a short clip, then play back to check for mic quality. Once you complete your full recording, play back the full presentation to ensure the quality is how you want before uploading to IADR. 

 

 

virtual platform instructions and information: 

 

Equipment: 

Presentations will take place in the IADR Virtual Experience Platform. This platform uses Zoom for all sessions. You will need to ensure the computer you are using to present from is up to date and should test all your equipment before the day of your presentation.  

 

Test Zoom  

  • Visit https://zoom.us/start/webmeeting and create free account if needed 
  • This will launch a zoom meeting where you can practice your audio, camera, and screen sharing 
  • We will be using the Zoom meetings for the General Session presentations and the same general features you see here in your free account will work with some changes noted later. 

 

Test Your Audio 

  • A standalone microphone provides better quality than built-in computer mics. 
  • If using headphone mic, ensure it is clipped to your shirt so it does not move and bump your shirt as you move. 
  • Visit MicTests.com to test your mic 

 

day of presentation preparations:  

 

Speaker Readiness Preparations for Virtual Preparations:  

  • Detailed speaker resources for accessing, navigating and participating in the IADR General Session Virtual Experience Platform as an attendee and speaker will be made available in advance of the General Session.

 

During Presentation

  • You are required to remain in your poster session at your assigned session time only. The IADR keeps track of presenters that are not at their poster for the duration of the session. Co-authors and/or mentors may be available to assist in answering questions however, they may not present the paper.  
  • You should be prepared to share their screen to complete your presentation at their scheduled time. 
  • You must be knowledgeable in your subject and answer questions during your presentation.  
  • If you are both a symposium speaker and a poster presenter at this meeting do not repeat symposium material in your individual presentation. 
  • If applicable, presenters should mention the sponsors of their research in their presentation. 

 

Poster PDF creation/design tips:  

  • Do not print a physical copy of the poster.  
  • Poster presenters can create their poster in the program they are used to or provided by their university. Presenters are encouraged to be creative.  
  • There are no required poster dimensions. Posters can be horizontal or vertical, The poster will be able to open in a new window or scroll in the platform to view longer posters.  
  • Avoid dark background for text boxes. Dark text on white it the easiest for most people to read.  
  • Briefly describe procedures and materials. Define all trade names first then use generic names throughout. All compounds and drugs must be identified.  

Additional tips for effective poster design*:  

*IADR does not require or endorse any of the poster creation and design opinions expressed on these third-party platforms.